> For the complete documentation index, see [llms.txt](https://docs.licensemeter.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.licensemeter.com/licenses-and-prices.md).
# Licenses and prices
Replace default estimates with contract prices and understand how cost coverage affects reporting.
Open **Licenses & prices** to inspect your inventory and maintain the workspace's price book. Contract prices make estimated waste relevant to your agreement.
LicenseMeter sample workspace. All names, costs and findings shown are demonstration data.
{% stepper %}
{% step %}
## Identify the product
Match the product in the inventory to the exact item in your contract. Microsoft products use SKU identifiers; other providers use their own product keys. Similar product names do not always mean identical entitlements.
{% endstep %}
{% step %}
## Enter a monthly per-seat price
Use the contracted monthly equivalent for one seat, in the workspace's selected currency. If your agreement is annual, calculate a consistent monthly equivalent before entering it. Saving a price updates estimates inside LicenseMeter; it does not change vendor billing.
{% endstep %}
{% step %}
## Check price accuracy
Return to **Overview** and inspect **Price accuracy**. Review both how many products use custom prices and how much spend those prices cover. Unpriced products can produce an understated total.
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{% endstepper %}
## Bulk prices and exports
Use the price import controls for a larger price book. Start from the exported price book so product keys align with the workspace inventory. Inspect unmatched keys and validation messages before assuming every price was applied.
API spending from OpenAI and Anthropic is reported separately in USD. A ChatGPT or Claude subscription seat uses a price-book entry, while API usage uses provider cost data. See [AI costs](/ai-costs.md).
{% hint style="info" %}
An opportunity estimate is not a guaranteed refund. Purchased commitments, renewal dates, minimum quantities and discounts determine what your organization can actually save.
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---
# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.
## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.
Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:
```
GET https://docs.licensemeter.com/licenses-and-prices.md?ask=&goal=
```
`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.
Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.
